Questions are organized by planning phase, so feel free to jump ahead to the section you need by clicking the links below.
This is such an exciting new chapter in your lives as a couple as you navigate the unknown that comes with planning a wedding. To help make your planning a little bit easier, We've compiled the frequently asked questions below to help make your planning experience go a little more smoothly.
We’re based out of Southern California in Long Beach, where our wedding studio is located at.
Yes! We love both local and destination weddings. Be it a two-hour drive from Los Angeles to Santa Barbara or San Diego, or a bit further in other parts of the country and even other parts of the world, we’re ready and willing to travel anywhere for your big day.
As the saying goes, “Where there is light, there is love.” There are different photography rates for local versus non-So Cal weddings. Please contact us to inquire about them.
Quite simply, no. Our focus at Aevitas Weddings is entirely on weddings and engagement sessions. We want to make sure we don’t divide ourselves too thin, and are more than 100% ready to capture your special day.
That being said, we do limited family portrait sessions each year, primarily for couples whom we’ve had the pleasure of working with as their wedding photographer.
We pride ourselves in letting our couples determine that through the images they see on our website and the ones we capture on their special day. That being said, folks in the past have used phrases and words such as, “Modern but timeless, creative, telling our story, dramatic, classic, unique, capturing moments in an unobtrusive but personal way, colorful, artsy, and focusing on the candids without forgetting about the details and traditional portraits.” In other words, we have no clue what our style is, we’ll let you be the judge of that :).
Unfortunately (or maybe fortunately?) Aevitas Weddings focuses just on wedding photography. Although we may look into expanding our craft to include video in the future, at this time, we’re referring our closest and very talented videographer colleagues to couples looking for videography service. Please contact us and we’ll be happy to send you our preferred videographers.
Chances are if you’re getting married in the Los Angeles/Orange County area, then we’ve had the pleasure of working at your venue before. And if we’re a referral from your venue, then more than likely we’ve worked there multiple times. However, if we’ve not photographed at your venue, don’t fret, as we’ve had experiences working in places with similar situations and challenges (lighting, rules of the venue, best locations for photos, etc.).
If it’s a new place, especially an out of town one, we make sure to do our homework ahead of time (looking at the venue’s website, past wedding images online, making sure we have the correct address and directions, and showing up extra early to scope out the place). For what it’s worth, nearly half the weddings we photograph are at new venues, and we haven’t had any issues so far.
Yes and it’s one of our absolute favorites! Among many reasons why we love photographing weddings, one of the biggest is because we get to learn so much about the cultural, religious, and personal backgrounds of our couples and their loved ones. We’re happy to let you know that we’ve captured a wide variety of cultural/religious weddings, such as Catholic, Indian (Hindu and Muslim), Jewish, Vietnamese, Nigerian, Russian, Middle Eastern (Persian and Armenian), Korean, and lots more.
And we’re very comfortable with them all! We can only imagine how important the cultural/religious aspects of your wedding day are. And if your wedding happens to a cultural/religious one that we haven’t photographed before, rest assure, as we’ll do all our homework well ahead of time to make sure we don’t miss any of the important moments.
Although we try to be flexible and accommodating to our couples’ schedule, the best times for us to have a meeting are during the weekdays from roughly 9AM-6PM, as weekends are generally taken up by weddings and travel. We can also meet later in the evenings and a few Sundays provided we’re available.
Absolutely! We’d love to invite you and your fiance to our studio in Downtown Long Beach (California). We’ll spend some time getting to know you, going over your wedding day vision, sharing with you our signature albums, and putting together the perfect wedding photography collection. Just fill out our contact form and we’ll set up a time to meet at your earliest convenience.
We understand it might be difficult to have an in-person meeting, especially if you live elsewhere from the Los Angeles/Orange County area. We’ll be more than happy to set up a Skype/Google chat or even a phone telecom with you and your fiance. Just fill out our contact form and we’ll set up a time to meet at your earliest convenience.
To ensure we provide you with the best experience, and since some of the items we’d like to share with you are at the studio (prints, canvases, and albums), it would be best for us to have our meeting here (in Downtown Long Beach). We have a quiet and comfortable space to get to know each other and discuss everything. No need to worry about finding a table or hearing background noise from others at a coffee shop :).
There’s no set list, but at the very least the info requested on the contact form: wedding date and venue, a rough idea of what photography collection/budget you have in mind, and most importantly, enthusiasm to share with us your story and wedding day vision :).
Thank you! We never take for granted the feeling of being hired well before we exchange a “Hello” or put faces to names. We can make everything official online with the contract and deposit. But to ensure we answer all your questions and get to know you and your fiance better, we’d love to have a meeting (in-person, web, or phone) prior to your wedding.
Thank you so much! We’re thrilled and honored to work with you! To make everything official, you just need to determine the photography collection of your choice and its investment, fill out and sign our online contract, and pay the 25% deposit retainer. We accept both check and credit card. Rest assure every step will be outlined and detail documented in e-mails to ensure there’s no surprises or miscommunication.
We understand making the important decision of your wedding photographer is a huge commitment, and we want you to take as much time as you need. By default, all bookings are on a first come, first serve basis (signed contract and 25% deposit retainer). However, with an in-person, web, or phone meeting, we can put a soft hold on your wedding date for 72 hours (3 days). Afterwards, unless further notified by you, the date will be open again.
We plan on totally not being prepared and just showing up to your getting ready location on your wedding day. Okay, just kidding :). On a serious note, we believe getting the best wedding photos require a good amount of planning and communication well before you walk down the aisle.
You can expect us to only be a phone call or e-mail away from answering any questions you might have. That being said, we typically send out a formal “touching base” e-mail with helpful links and to-do items 2.5-3 months beforehand. We’ll then schedule a meeting roughly a month before your wedding to go over all the final details and answer any questions you might have.
Oh dear! Thankfully twelve years and over 450 weddings later, we still have perfect attendance. We’ve never missed a wedding and certainly don’t ever plan on doing so. Your wedding day is our absolute, without a doubt, top priority on that day and the weeks/months leading up to it.
We won’t miss your wedding for anything, and we truly mean anything. If we’re a bit under the weather, we’ll be there (and hopefully not get anyone sick!). If our best friend ends up getting married on the same day as your wedding, congrats but we’re committed to your big day. If our family ends up going on a vacation that weekend, too bad but we’re going to miss it as we’ll be photographing your wedding.
It would have to be something catastrophic *knock on wood* for us to not be able to photograph your wedding (only the unimaginable). If somehow that happens, we will notify you immediately and propose that one of our other amazing photographers at Aevitas Weddings step in and capture your big day. The great thing about having a small team of like-minded and similar-style photographers is in case of something unforeseen, one can step in for the other.
And if somehow that’s not possible, we’re connected to a network of other wedding photographers, who will do an admirable job in capturing your big day. In this unlikely case, Aevitas Weddings will compensate you accordingly for the inconvenience. Please rest assured we’ve never come close to missing a wedding, but do have contingency plans if that were to ever happen.
Although we highly recommend doing an e-session, it’s not necessary. Circumstances such as your work schedule, living in another state, and simply not needing photos of you and your fiance are more than understandable. We would say about 60-70% of our couples decide to have an e-session (usually a 2-3 hour shoot and anywhere from 3-6+ months before the wedding); and the rest decide to not have one for a variety of reasons.
The pros are: you get to work with your photographer (hopefully us!) prior to the wedding, be comfortable in front of the camera (super helpful if you or your fiance is somewhat camera shy), have some lovely photos of you two at your favorite locations that can be used in a variety of ways (save the date cards, wedding website, display prints at the wedding, etc.), and an excuse to go shopping for new clothes). The cons are: possibly having to take some time off of work for the shoot and investing a bit more into your photography collection. We think the pros far outweigh the cons, but there’s definitely no wrong choice.
Typically it’s anywhere from 2-4 hours. We think anything less than two hours is way too short, as usually the first 20-30 minutes is just warming up to the camera. Plus if you’d like to get a variety of photos and go to multiple locations with an outfit change or two, then it’s necessary to allot more time.
And if you’d like to get both late afternoon/early evening shots (when lighting is the best) plus creative night-time portraits, we recommend around four hours. This allows us to get the best of both worlds without rushing things.
Of course! First we’d like to find out what you and your fiance like to do, such as hobbies, interests, and where you like to hang out during your free time. That’ll give us an idea of the types of places that fit into your personality, i.e. nature, architectural, beach, modern, fields, etc. Then we’ll narrow down around what areas you’d like to have your e-session.
For example, in Southern California, we can go anywhere from Malibu to San Juan Capistrano and inland as well. From there, we’ll select a few locations. We also encourage our couples to look through our engagement session galleries and blog posts to see if any of those locations are of interest to them.
Although we’re not fashion experts, we do recommend bold, solid colors. A few stripes and patterns are okay provided they don’t distract from the main focus (you and your fiance!). Complementary color combinations always work well; try to avoid holiday or “interesting” color combinations, i.e. red, white and blue or yellow and black. Unless you’re really patriotic or love Halloween :). In general, treat your e-session like going on a date. It can be as fancy/formal or laid back/casual as you’d like, and the clothes you wear should reflect that.
We’re totally on the same wavelength on this :). Our goal when it comes to posing (both at the e-session and on the wedding day) is to have you and your partner look as natural as possible while getting some beautiful images. We’re constantly communicating with our couples throughout the entire shoot and providing directions, but not so much where the poses become too “posey”. In other words, we want the images to look like you and your partner were on your own and we were never there to give you any instructions. We find the best images are not only when the couple is looking great, but also feeling great!
No worries at all, so are some of us here at Aevitas Weddings (why we’re on this side of the camera!). We’ve had couples that couldn’t get their hands off each other to ones that were too shy to even look each other in front of the camera. We’re happy and certainly willing to work with you and your fiance provided you you bring lots of energy and love. We’ll take care of the rest, promise :).
Rest assured you and your fiance can (and should!) be TOTALLY yourselves during your e-session. Some couples are a bit more comfortable kissing in public while others prefer to keep those intimate moments when they're by themselves.
We’ll never ask you to do anything that’s “not you”, so please feel free to show your affection towards each other in your own comfortable ways. Typically we’ll just ask our couples to get close to one another, hold hands, hug one another, and maybe at most a soft kiss on the cheek/forehead/temple. We hope that’s okay :).
We can’t speak for all photographers, but we generally prefer to capture as complete of a wedding day as possible. It’s like an author of a book or a director of a movie, as a documentary photographer, we want to tell your entire wedding day story.
That being said, we typically photograph about two hours of getting ready (bride’s details, hair and make-up, finishing touches after getting into the dress), followed by possibly a first look and pre-ceremony portraits (bride and groom, bridal party, immediate family), ceremony, then post-ceremony portraits (bride and groom, extended family), and the reception.
Although we’re happy to stay as late as you’d like, we normally say our farewells about half an hour to an hour into open dancing. On average, we’re at a wedding for ten hours, from roughly 12-10PM. But we’ve had photography coverage as short as two hours to as many as twenty, and starting as early as 4AM to ending as late as 3AM.
Yes, we’ve been asked this! We normally just say, “Clothes”, but we’re thinking our couples want a more specific description :). Unless it’s a beach wedding and everyone, including the photographers, need to wear beachy outfits, or any other themed-wedding, the team at Aevitas Weddings dress as follows: guys are in black slacks, white or black long-sleeved dress shirts, black dress shoes, and almost always a tie; girls are generally in all black, occasionally a white or grey top and black shoes/boots.
Rest assured we won’t be showing up looking casual or too comfortable. Our goal is to dress professionally and blend in with the crowd. We want all the attention to be on you and your future spouse, not on us :).
Every wedding is unique and has its own set of circumstances and challenges. Plus some couples might have ample time or don’t mind doing all the planning, while others prefer to not deal with the added work and stress.
That being said, we highly recommend our couples to hire a professional planner, or at least a day-of coordinator. The list of tasks they take off the couple’s plate is endless, and the amount of head/heartache they prevent is unquantifiable.
Plus some venues require couples to hire one, even if they have their own in-house coordinator. We’ve noticed that the weddings with a professional planner/coordinator (not someone that just does it for fun or worse not very good at it), runs more smoothly than ones without.
Although our focus is to capture beautiful moments, our goal is to tell a complete story of your wedding day. That includes the traditional, looking and smiling at the camera photos, i.e. the ones our parents love and will probably end up printing and hanging on their walls at home :).
Throughout the entire day (not just during the portraits and formals), we make sure to get images of you, your future spouse, bridal party, and family all looking amazing at the camera. And if you’re not too fond of those images, no worries as it won’t take more than a few minutes or even seconds here and there.
Our intention is to capture your wedding day in an unobtrusive and distraction-free manner. We’ve found that our couples and their loved ones are in their true, raw, real elements when we’re more of a “fly on the wall” rather than constantly giving directions, moving subjects around, and the worst...asking to redo something.
However, we’ve found that at every wedding, our couples and their loved ones are seeking direction/guidance from us, especially when it comes to the camera-aware/posed photos like family formals and bridal party portraits. And we’re more than happy and willing to provide them. Such as where to put our hands, where to stand, which direction to turn our bodies, lining all the subjects in the best order, etc.
Perhaps during the getting ready, we want to make sure you’re in the best light when it comes to zipping up your dress or putting on jewelry. Or when it comes to cake cutting, we want to put you and your spouse on the right side since there’s a giant exit sign on the left.
Don’t fret, all of this is done quickly, efficiently, and in a subtle and pleasant manner :). Our goal is to give just the right amount of direction and guidance to get the best images, so everyone can go back to enjoying the day, and we can continue capturing those amazing candids!
We’re on the same page as you! On average, we won’t spend longer than 30 minutes of total time taking family formals. This includes pre-ceremony family formals (just with immediate, about 15 minutes) and post-ceremony (with immediate and extended, another 15 minutes). Well before the wedding, we ask our couples to provide a list of all the family members’ names and relations, and which groups of formals they would like captured.
That way, we can conduct the family formals in an efficient and dare we say pleasant manner :). No worries if you’re not sure about that list, as we have the essentials all memorized, i.e. with parents, with parents and siblings and spouses, with aunts, uncles, etc. The family list is more for you to not forget anyone important, and for them to be present when we take the photos.
Without a doubt! Although we love capturing beautiful moments and creative portraits, we feel like details are just as important as they help you remember what your amazing day looked like. We understand how much time and energy you’ve put into choosing all your details, and we want to make sure we captured all of them in the best way possible.
From during the getting ready with the dress, shoes, jewelry, stationery, and rings...to the ceremony with the florals, sign-in table, programs...to the reception with the centerpieces, place cards, cake, favors, the entire room...and everything else in between. Less obvious items like the “I Do” sticker under the heels, grandma’s pendant, notes and gifts between the bride and groom, and the dessert station set up at the end of the evening...we’re always looking for details throughout the wedding day!
Every wedding we photographed is a team of either the main photographer and assistant, main and second photographers, or the main and second photographers plus an assistant. We’ve found that depending on the type and logistics of wedding, it may or may not be beneficial for the couple to invest in a second photographer.
For example, if you want coverage of the guys getting ready, candids of the guests, and if there’s not much time for the main photographer to get ceremony and reception details (among other things), we recommend including a second photographer in the wedding collection.
But if the wedding is pretty intimate with a small number of guests (roughly 100 or less), everything is at one location, and there’s time to capture details (among other things), we’re confident a single, main photographer will be able to tell a comprehensive story of the day.
If there’s no second photographer, an assistant will be present to help the main photographer with miscellaneous things, i.e. fluffing the dress, holding lights, lining up the family formals, etc. No worries, as assistant fees are already part of the collection and the couple doesn’t have to worry about them.
There’s no limit to the number of photos we take at a wedding and give to our couples. But historically, we provide on average about 70-90 images per hour that we're contracted. For example, for a 10-hour wedding, the couple can expect around 700-900+ images. Naturally, the more time we have for portraits, the less driving or waiting around for people, and the more activities taking place (i.e. toasts, dancing), the more photos we’ll be able to taking and giving to our couples.
You can expect to see a sneak peek of your wedding photos (about a handful) a few days afterwards, maybe sooner (on our Facebook fan page and Instagram account). Since it takes some time to go through all the images taken and remove the outtakes (someone blinking or not ready for the camera, test images, duplicates, etc.), plus we want to give ample amount of love and care in color correcting/enhancing every single one of the images you’ll get, it takes roughly 4-6 weeks total to for us to have all your images ready.
Roughly 4-6 weeks after your wedding, when we’ve completed color correcting/giving some TLC to all your images, we’ll have them up on a private online gallery. We’ll be sending you a link and password to not only view and download the high-res, edited digital files, but also share your wedding photos with your family and friends. By default, this gallery will be online up to a year after your wedding. Please make sure to have downloaded and backed up all your images by then.
We always strive to get the best image possible when we capture it in the camera. But all photos can use some enhancing, and that’s what we do to all of yours. Since there’s several hundred to a thousand plus images to edit, it takes a good 2-2.5 weeks to go through them all individually and do the color correction.
This includes basic retouching like exposure, temperature, contrast, color, cropping, sharpening, and a few other tweaks. Yes, we go through each of your wedding images one at a time (no batch editing). We want to make sure every single one gets the proper care and time before uploading them all online for you and your spouse to view and share.
Yes! As much as we love putting together a gorgeous wedding album for our couples, we’ve found that doing so for their parents is special in a completely different way. We can only imagine how excited and happy your folks would be when they get a beautiful book filled with moments, portraits, and details from your wedding.
Perhaps a holiday, birthday, or a simply “Thank you” gift? We can create the same design and sized as the main one for your parents, or completely start from scratch with different photos and a smaller or larger book. A popular album package includes three books: one for the couple, one for the bride’s set of parents, and one for the groom’s set of parents.
Per the contract, we actually both own the copyrights to your wedding photos. But you’re more than welcome/have the rights to share, print, give away, use, and essentially do anything you’d like with your wedding photos provided it’s not for commercial/monetary usage. If you decide to sell your wedding photos or use them in a profitable/marketable way, then we’ll both need to fill out and sign a separate contract agreement.
On our end, we intend to only utilize your wedding photos to promote Aevitas Weddings, such as post our favorite images on ours and other (wedding-related) websites, i.e. WeddingWire, Yelp, Facebook fan page, Instagram, etc.
Aside from a few dozen of our favorites, all of which will be web-sized only, we won’t ever give away/share your photos to other vendors/third party organizations without your written consent. Rest assure keeping your identity and any other sensitive information private is our top priority.